wail note: Ashley Furness: The Secret to Ritz-Carlton's Customer Service Mojo ...

Prior to my present position as resort manager for Marriott?s Ko Olina Beach Club, I served as the charter general manager for The Henry ? Autograph Collection (Autograph Collection?is Marriott International?s exclusive portfolio of independent hotels) when it was reflagged after 21 years as the Ritz-Carlton Dearborn, MI (Ritz-Carlton is ?a wholly owned subsidiary of Marriott International). Almost all the associates were former Ritz-Carlton ?Ladies and Gentlemen?. Last year The Henry was recognized as one of Marriott International?s Hotels of the Year. I am convinced that while they are now The Henry associates they still would bleed Ritz-Carlton blue.??And if you?ve every stayed in a Ritz-Carlton hotel you know there is something extraordinary about the refined delivery of customer service by its associates. So when fellow customer service blogger Ashley Furness offered to share an interview she conducted with Diana Oreck, vice president of the Ritz-Carlton Leadership Training Center, I quickly accepted. You can find out more about Ms. Oreck and Ashley at the end of the post. But for now, here is Ashley?s inside look at how Ritz-Carlton educates its associates to deliver its world-class brand of exceptional customer service.

The Ritz-Carlton Hotel Company is known worldwide for it?s ?legendary service.? So much so, Apple uses the luxury hospitality brand as a model for its owner customer support traditions. For both, it?s all about anticipating the customers?s expressed and unexpressed needs.

These practices have not only increased word of mouth and brand loyalty. Ritz-Carlton also boasts among the best employee retention rates around. To create raving fans, they start with inciting brand enthusiasm from their team.

Recently, I had the privilege of interviewing Ritz-Carlton leadership training center Vice President Diana Oreck. I asked her about customer service training, retention, performance measurement and more. Here?s what she had to share about Ritz? super service sauce:

What sort of questions can you ask someone to find out if they?re caring and can anticipate customer wants and needs?
Well what you want to make sure you do is not ask yes or no questions. You?re not going to say, ?OK Ashley, are you a caring person?? Because obviously, you?re just going to say yes, right? So what we do is we ask you in the interview, ?Ashley give us a specific example of how you?ve cared for someone in the last month.? ?Give me a specific example of anticipatory service that you have extended.?

Ritz-Carlton puts a lot of emphasis on successful new hire orientation. Why is this important for customer service training? ?

A lot of companies have a notion that employee orientation really needs to be a data dump of the company, and statistics and who?s doing what. It really isn?t. What we are looking for at orientation is passion. We want to make sure that that new person gets the feeling they made the right decision in joining us.

It?s all about them and it?s all about culture. We feel that orientation needs to be significant emotional experience. Because think about it ? you are making ?a very big decision in your life to either start a job or change a job. So our two days of orientation, they are solely revolving around our culture, which we call the gold standards. And the reason we do that is we know that the culture creates passion advocates of our employees. Raving advocates of our brand and we don?t think that it?s realistic to ask that your customer be passionate, raving fans if your employees aren?t first.

Is this also something that helps with customer service employee satisfaction and retention?

Yes, it?s about engagement. I will give you an example. The lodging industry as a whole tends to run a 60-70 percent turnover in a year. Here at Ritz Carlton we run in the low 20s. It?s a huge difference.

What else do you do to promote retention?

We?ve got a vast list. Rewards and recognition is huge. Ranging from first class card, which is the most popular form of recognition at Ritz Carlton. Talk about less is more, it?s just a card that says ?first class? and we give it to each other to thank each other. It can be peer to peer, peer to manager, employee to president, president to employee. And then we have things like birthdays, we give gift certificates. You can become five-star of the quarter. We don?t do employee of the month, because we find it?s much for meaningful if it?s the quarter. We are also one of the only hotel companies that still provide meals for their staff. We have gorgeous picnics in the summer and the holiday party and it goes on and on.

What metrics or qualitative data does Ritz-Carlton use to measure customer service training success (How do you know it?s working)? How do you collect this data?

Oh yes, we poll our guests once a month. The Gallup organization sends out 38 percent of guests that stayed the month before. It?s done randomly with the hope we will get 8-10 percent return. We live and die by that guest engagement number. This is the sum of responses to about 30 questions, including How likely is that guest to recommend Ritz Carlton? Were they delighted and satisfied with their stay? If there was a problem, did we take care of their problem? We know that if that guest engagement number goes up, we know that our training programs have been successful.

What are the biggest mistakes companies make when training customer service staff?

There not being specific enough. They?ll say things like ?Give great service.? Well that?s nice, but people need a road map. Never assume anything, make sure you have your service standards written down and allow people to observe you in action. Don?t assume that their mother or father, or previous employer taught them what really great service looks like. Have a written service strategy.

What other successful customer service strategies have companies adopted by studying Ritz-Carlton?

It?s all about empowerment. The thing that our guests are most wowed about is that every single employee has $2,000 a day per guest to delight, or make it right. But we never use the money because that money is just symbolic. We are saying to our employees we trust you. We select the best talent. Just help the guest. We do a lot of training around empowerment. So I would say this ? you need to empower employees. You also need to make sure that you are inspiring employees to bring their passion to work everyday and to volunteer their best. And you do that by reinforcing their purpose, not their function. Not the how to do your work, but the why of the work you do.

About Diana Oreck
Diana Oreck is Vice President, Leadership Center and leads The Ritz-Carlton?s two-time Malcolm Baldrige National Quality Award-winning corporate university.? She brings more than 30 years of experience in hospitality to her role and was named as a 2011/2012 Woman of?the?Year by the?National?Association?of Professional Women. Under her leadership The Ritz-Carlton Hotel Company was named the best global Training Company in the world in 2007 as ranked by Training Magazine.

About the Author

Ashley Furness is a CRM analyst for Software Advice. has spent the last six years reporting and writing business news and strategy features. Her work has appeared in myriad publications including?Inc.,?Upstart Business Journal, the?Austin Business Journal?and the?North Bay Business Journal. Before joining Software Advice in 2012, she worked in sales management and advertising.?Currently, her research focuses on various topics related to CRM software, sales, customer service and marketing strategy. Follow her on Twitter @AshleyFurness.